2.1. Types of Export

SWING Seascape provides two different types of export – the Full Archive and the Plain Archive

Additionally, the Seascape's built-in SharePoint Upload Utility enables you to upload your PDF files and metadata from the Full or the Plain archives into SharePoint. 

Full Archive

The Full Archive is saved in a root folder which is named according to the Database ID. Inside the root folder are the Notes documents converted to PDF records, the JSON files which store the Notes metadata, the exported Notes attachments, and the HTML and other support files which are a part of the archive’s interface. 

For a complete overview of the Full Archive’s file and folder structure please see our article on the Full Archive Structure. The archive's browser interface is describe in the Full Archive Interface article. 

The Full Archive can be launched in any web browser by opening the index.html file found in the archive root folder. The archive may be launched from your local workstation, or it can also be hosted on any web server and launched via an URL provided by your administrator. 

The archive’s interface features all of the application views that you opted to export, and the views are sortable and searchable. Additionally, the links between documents are also preserved and remain functional in the archive.

It is also possible to export multiple databases to individual archives in a batch process. In this case Seascape will create multiple root folders in the Destination Folder that you select (one root folder for each database exported).

Further more, Seascape will also automatically generate a Database Catalogue which shows all the archives that are saved in the Destination Folder (in a similar way as the Notes Workspace displays Notes applications).

The Seascape archives do not require Lotus Notes or Domino in order to display the exported data, since they are built on open standard formats and completely standalone.

Plain Archive

The Plain Archive consists of Notes documents converted to PDF records, XML files which store the Notes metadata (optional), and the Notes attachments. The archive is saved in a Destination Folder that you select.

You may use formulas in order to generate the PDF file names automatically, as well as to automatically create a folder structure within the Destination Folder to store your documents.

The Notes attachments are embedded in the created PDF records, and you can also opt to convert the attachments to PDF, or to save them on disk (externally to the PDF records).

Each Plain Archive folder also contains two special files called doclinks.html and doclinks.json. These two files are used in order to enable the document linking feature and contain the information on document IDs and their relative file paths).. 

When you open a PDF file and click on a document link, the linked PDF file will automatically open in a new window (similarly as when clicking a doclink in Notes). 

Because the document linking feature relies on relative file paths, it is important not to change the folder structures in your Plain Archive after it is generated, or otherwise the document links will be broken. 

Upload to SharePoint

The PDF files and the metadata from both the Full Archives and the Plain Archives may be easily uploaded into SharePoint at any point, using Seascape’s SharePoint Upload Utility. 

The SharePoint uploader moves the Seascape archive’s PDF files into a selected library and it also transfers the Notes metadata to the corresponding SharePoint properties. 

For more information on using the SharePoint uploader please see our article on Archiving in SharePoint.