2.1. Archiving Methods (Videos)

SWING Seascape can extract your Notes data into a Web Archive, MS SharePoint, or to a folder on your disk.

Web Archive

The Web Archive is a standalone web application which you can open in any web browser to view your archived records. 

It consists of the the following elements:
  • The PDF documents generated from the Notes documents
  • JSON files which store the Notes metadata
  • Notes attachments (Word, Excel, and similar files)
  • HTML, CSS, and other support files which form the archive’s browser interface 

For a complete overview of the Web Archive’s file and folder structure please see our article on the Web Archive Structure. The archive's browser interface is describe in the Web Archive Interface article.

The Web Archive is launched by opening the index.html file found in the archive's root folder. You can host your Web Archive locally, in a shared network folder, or any web server (eg. IIS, Apache, or other).

The archive’s interface features all of the application views that you chose to export, and the views are sortable and searchable. Additionally, the links between documents are also preserved and remain functional.

It is also possible to export multiple databases to individual archives in a batch process. In this case Seascape will create a separate folder for each database and also a Database Catalog page, which enables to users to browse through different archives.

Note: The Web Archives do not require Lotus Notes or Domino to run, since they are built entirely on open standard formats and are completely standalone.

Here is a quick video showing how to export a few Notes databases to a Web Archive with Database Catalog:





SharePoint

SWING Seascape provides an easy way to export your Notes documents to PDF and XML files, and then upload the files and the XML metadata to a SharePoint library or list.

Additionally, the Notes attachments may be uploaded to SharePoint as individual files, or simply embedded into the created PDF files. 

Here is a quick video showing how to export a Notes database and move the content of the database into SharePoint:




For more information please see our article on Archiving in SharePoint

Extract to Disk

You can use the "Extract to Disk" option to export your Notes content to a folder on disk.

The archive created in this way consists of PDF records (which store the content of the Notes form), XML files (which store the Notes metadata), and document attachments. 

While creating your archive you can opt to name the PDF files using configurable naming rules, as well as to save the files in a custom folder structure.

The disk archive also retains links between PDF documents, in the same way those documents were linked back in Lotus Notes via the doclinks.

Here is a quick video showing how to export a Notes database to a disk archive:





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