3.2.02. PDF Settings

About PDF settings


The PDF Settings section allows users to create one or more PDF conversion profiles which are saved in separate configuration documents. The following screenshot shows the PDF Settings view containing four configuration documents:



When running a PDF export, users can choose the profile which is most suitable for the type of PDF documents they wish to create (using a drop-down on the conversion dialog).. 

Each configuration document contains multiple settings grouped under several tabs. Below is a description of the each setting group together with screenshots.

General tab


PDF setting name
This is the name of the setting document (visible to end users).

Short description
Displays the description of the PDF settings configuration document in the PDF Settings view.

Default PDF setup
Select whether the current configuration document will be the default setting for all conversions.

Oversized image compression
Select the preferred image resolution in range from 72dpi to 600dpi (a lower dpi setting may result with smaller PDF file sizes),

PDF/A compliance
Select whether the created PDF documents will be compliant with the PDF/A standard.

Export Notes fields to PDF properties (metadata)
Select whether to save the Notes document field values to PDF metadata (document fields are transferred to PDF as Field name -> Value pairs). 
The metadata can later be extracted from the PDF in XML format using SWING PDF Converter's API. A small code sample that demonstrates this functionality is available in SWING PDF Converter database.
An additional check-box provides the option to export the Notes field values to sidecar XML files.


Page setup tab


Page size
e.g. A4 (21cm x 29.7cm)

Page orientation
Select Portrait or Landscape orientation.

Margins
Select the preferred Top/Bottom Left/Right margins.


Fonts tab


Embed all fonts
Select whether to embed the original document fonts into the created PDF files (if set to Yes, the PDF file size may increase).

Path to System font's directory
Select a path which is different than the default fonts path if needed.

Use web safe fonts for HTML content
Select whether to load only the web safe fonts while converting HTML content.

Structured export tab


Bookmarks separator
Select how to separate the documents exported into a Single PDF File with a Bookmarks View. 

Bookmark tree root
Select if the root level in the PDF bookmark view will be named after the database or after the current view title. 

Header/Footer tab



Enable Header/Footer
Select whether to print a header and footer on the PDF files.

Header/Footer option
Select whether to use a header/footer defined on source document form or to use a custom header/footer.

Watermark tab


Enable watermark
Select whether a watermark 
(either text or image) 
will be printed on the PDF files. 


Attachments tab


Attach files in their native format.
If enabled, all document attachments will be embedded inside the generated PDF documents in their native formats.
The attachments can then be opened from the attachment panel of any PDF reader software or by double clicking the attachment icon on the PDF page.

Convert files to PDF and attach.
If enabled, all document attachments will first be converted to PDF and then embedded inside the resulting PDF document as new PDF attachments.
In order to convert attachments to PDF, one of the following also needs to be installed on the machine where the conversions are taking place: MS Office 2007 (or higher), OpenOffice, Lotus Symphony 

Convert files to PDF and append.
If enabled, the Notes document/email and all its attachments will be converted to individual PDF files and then automatically merged into a single PDF document.
In order to convert attachments to PDF, one of the following also needs to be installed on the machine where the conversions are taking place: MS Office 2007 (or higher), OpenOffice, Lotus Symphony 

Extract attachments to disk.
If enabled, the document attachments will be extracted to the location on the hard drive specified in this setting. 
Note: This setting applies only to creation of PDF Packages or a Single PDF File with a Bookmarks View. 
If documents are being exported to Separate PDF files, then the attachments will be saved in the same location as the PDF files (a sub-folder containing the document attachments will be created for each PDF).

Do not export file attachments.
If enabled, document attachments will not be embedded inside the created PDF document. 

Enable inline images
If enabled, image attachments (such as png, jpg, gif, bmp) will be displayed within the PDF document as images and not as attachment icons. 

Zip attachments
  • Attach as isIf enabled, ZIP attachments will be embedded inside the created PDF document as normal attachments.
  • Extract and process individual filesIf enabled, SWING PDF Converter will extract the contents of the ZIP archives and process them as normal attachments. PDF Converter also supports extraction of nested ZIP archives.
  • Change archive extension to 7zSome PDF readers do not allow downloading/opening of ZIP attachments from the PDF file. By changing the .zip extension to .7z, users will later be able to open the attachment from the PDF document and save it on disk (where the file extension can then be changed back to .zip). 

Security tab


Password required to open document
Select whether the created PDF document will be encrypted.

Password required to change permissions and passwords
Provides the ability to set a master password for changing permissions and passwords.

Encryption  level
Choose between 40 or 128-bit RC4 encryption 

No printing
Enable/disable.

No changing the document
Enable/disable.

No content copying or extraction, disable accessibility
Enable/disable.

No adding or changing comments and form fields
Enable/disable.


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